Improving Business Efficiency And Profitability Through Better Business Processes


The real goal of all business process documentation is to standardize the ways in which different business tasks are carried out. Standardizing processes improves business efficiency by reducing the amount of time wasted in the workplace when there are no established procedures and people use different methods to perform the same tasks. I’ll show you in this article how your management can define your internal processes in order to streamline your operations.

The real benefit

Process documentation can help to increase business effectiveness in many areas from simple operations like completing online forms to complex tasks such as preparing tenders. To survive and grow in today’s highly competitive commercial environment a business must actively seek every opportunity to optimize profitability.

Reducing workplace inefficiency and increasing productivity are proven ways to trim costs and boost business performance. These improvements can be achieved when business analysts use process improvement tools to scrutinize each operation.

Back in the 70s this was being called time and motion analysis and helped improve productivity in the workplace. These days, it incorporates various knowledge management and data management techniques to establish where bottlenecks or problems exist in your processes. By identifying these weak points you can then start establishing new processes or workarounds to facilitate greater capacity and reduce wasteful use of employee time.

How external consultants contribute to strategic business processes

Consultants consider every aspect of each task including why it is necessary, who performs it and exactly how it is done. By breaking down processes and studying them in this way business analysts are able to identify inefficiencies and highlight any activities that compromise business productivity.

The processes are modified so that unproductive and duplicated operations are eliminated and details of the revised processes are recorded in a business process document that becomes a reference manual for the workplace.

You don’t strictly need to employ consultants but they may introduce new concepts which your own workforce won’t be aware of. In addition consultants have been through this process numerous times so will be able to advance the analysis much more rapidly than if you are trying to do this alone.

Your documentation is a critical paper trail to your future success

Improving business processes is more than just a way of optimizing profitability through operational efficiency. Process documentation is a valuable record of current best practice for the business that can be used by anyone who comes into the business.

Process improvement may not be seen as an exciting area of work but it can have a major impact on the success of a business. For this reason, it may not attract the brightest and best of your employees towards working in this area. However, your Board of Directors should realize how important it is and be able to provide positive incentives to staff who contribute to the process of improving operations within the firm.

In today’s rapidly evolving business environment there is a constant need to respond to regulatory changes and technological developments in technology. An ongoing program of process analysis and improvement can help any enterprise to boost business productivity efficiency and profitability.

Looking Into Online Business Systems Complaints

Online Business Systems Complaints

More and more people today are looking to run their very own online business. An ever growing number of online business systems are there to assist the individual in getting started. As must be expected however, with the addition of so many new online businesses, there has been a great upswing in the number of online business systems complaints as well. Even with the specific information the online business systems offer the individual to guide them, there are still different loop holes that appear and have to be addressed. Online business ventures which basically operate on a supply and demand means of conducting operations must continuously pay heed to every area of their supply chain at all times.

Lean Supply Chain Management

The importance and value of lean supply chain management cannot be overstated. Proper control of the supply chain will help lessen procurement functions, ensure each vendor or supply has one contract and be certain one price is offered in all locations. Many new technological advancements such as internet based purchasing offerings have helped enormously in advancing positive procurement processes for the business. Business owners do however from time to time still face challenges not only in their own business, but also in utilizing some of these recent technological advances. More and more scams appearing are causing losses for the business and unfortunately these numbers of scams continue to rise. The importance lean supply chain management means to the business venture is truly so vital whether the business involves services or products.

One must not let online business systems complaints be a deterrent but rather a tool to learn from and grow from. The good news is that there is today a world of information available online to assist and help direct the online business owner and they should take advantage of whatever they can.

Performance Appraisal Methods That Work

There are three sample performance appraisal methods that are easy to use and works very effectively in both small and large companies. This post takes a look at three of the most useful approaches used in most modern businesses.

Many companies use management by objectives since it has been long established as a key effective appraisal method since the 1950s. Managers get to collaborate with their employees at the start of the year by setting out what their objectives should be (which should be achievable and given specific deadlines). Managing salespeople using this approach is often favored as it clearly defines what measurable goals they have to achieve. If targets are not hit or the objectives have failed then is easy to identify what productivity improvement techniques need to be employed.

Large companies have a preference however for using a rating scale or grading system. This is where an in-depth grading scale is provided for a number of different traits or characteristics for employees (e.g. listening skills, communication abilities, technical skills, teamwork, etc.). This technique can be rapidly used for evaluating a large number of employees. It can however be quite subjective based on that person’s impression of how the employee was performing so does require some training of management on how to use it. Employees being appraised also be easily compared using the grading system.

Consultancy firms and smaller companies have a preference for 360° feedback approach. These performance appraisal methods involved interviewing the colleagues, supervisors and clients working directly with the person being appraised. A broad range of views are sought as regards the person’s performance and ability from the various interviewees. This approach is great for consultancy houses where individuals may switch from project to project quite often during the year. It does however require a large amount of overhead to perform all the various interviews.

Finding Your Ideal Project Change Management Process

The structure and resources required for a given project change management process is probably the key to excellent results. It is quite rare to find a project that survives modifications from the initial planning level. In fact, a competent project manager may use advanced software to execute the required modifications. To be successful change requires preparation, comprehensive plans for execution and support by tracking results and adapting any necessary remedial measure.

The procedure of managing change uses people and may involve employee’s capacity assessment as well the modifications in the project range, budget or time limitations. It is very important to evaluate the overall importance of the changes in a project irrespective of whether the changes are big or small. A competent manager will take into consideration the population that will be affected.

Tools used for executing project modifications may significantly streamline the manager’s decision making process. These may help in establishing what changes to embrace and which to deny by relating to priority levels and depicting the impact of the changes on the projects mission. The modifications can be traced and any other changes swiftly noted. Future modifications may be controlled and preparations made to handle them in the project with minimal disruption possible.

Project proposal templates are other effective management tools. They are able to elaborate a proposed project plan in such way that the company mentors are able to resolve whether the project should be green lighted or not. These templates are subject to the kind of industry using them and the nature of the project. Additional sectionals may be erased if nor required though it is essential to have all the bases covered. Benefits, objectives, logistical set up, background, reporting process, work breakdown and budgetary deliberations are all covered. Using these templates for the project change management process will greatly improve the chances of success of any project.

Leadership Skills List: 6 Qualities Of Great Leaders

It is useful to use a leadership skills list to pinpoint the strengths and weaknesses in your management approach. This post goes through some of the key skills, traits and characteristics found in business and political leaders.

  1. Good leaders are always question the advice of others. Many organizations use consultants and advisers at many levels of their business. Managers should always be questioning the advice and information is coming in to establish its veracity.
  2. Management realized that empowering others do works important but you should not lose sight of the finer details of your business. It is far too easy to focus solely on the longer term planning horizons of your company and the business development strategies for your firm. Make sure your day-to-day operational concerns, issues and successes are still on your radar.
  3. Management has to take risks. However, good managers always do so in a prudent way. You can always garner plenty of information before making a calculated choice about what risks can occur and put in place the appropriate mitigating factors.
  4. Management should always be planning ahead for future opportunities and potential threats. Your business will be prone to change so you should be planning for this eventuality at all costs.
  5. Managers realize that a business is run by front-line staff, knowledge management and key people. A large percentage of good management spend their time fostering the right environment within your organization and making sure that knowledge and people management is key.
  6. Strong managers do not rely on one single management approach or technique. Modern business is all about change. As a result, business models are also prone to change making management techniques rapidly out of date. It is worthwhile having these techniques on your leadership skills list but you should be flexible about making dynamic decisions on various strategies and business choices.

Communications Strategy Template | The Standard Structure To Adhere To

By using a communications strategy template, it should be possible to make sure all the relevant information relating to your project or team is being sent correctly to the right stakeholders. If you miss out any parts of these templates are headings then there is the potential of key information or dependencies being missed.

A good template structure can help with improving communication in the workplace for any internal reports or templates that you use. The difference with an external template structure is that sensitive company information relating to future projects always has to be omitted. The basic communications strategy template structure is as follows:

  1. Project objectives: Detail 3 to 4 of the key objectives of your team. Some other departments may be unaware of the key tasks which your group have been charged with completing.
  2. Progress summaries: It is essential to provide details of what updates to your existing project plans have been achieved, tasks completed, actions missed/deferred, etc. This becomes critical for other teams who have a dependency on the work output of your group.
  3. Financial updates: Most projects have a limited budget so need to be accountable to senior management with regard to their progress using their budgets. This is most easily tracked using charts so may be better placed in the appendix section of any communications templates.
  4. Major milestones hit: Every project plan should have major and minor milestones. Your communication template should detail which of the major milestones have been achieved or the previous reporting period.
  5. Issues, risks & opportunities: This section provides project managers with an opportunity to include items they want to flag further attention of management. In particular, issues may be requiring additional assistance from management’s to have other departments assist in completing them.
  6. Project plan changes: Your communications strategy template should set out what alterations have been made to your project plans over the previous weeks. These may be due to customer alterations or strategic decisions so need to be spelled out explicitly.